Email Signature

Add an Email Signature

1. Open a new email message.

2. On the Message menu, select Signature > Signatures.

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Under Edit signature, compose your signature based on one of the two examples below. You can download the email versions of the Empire State University logo and the SUNY's Leading Online University mark from our digital asset management system. 
   
   

   EXAMPLE ONE
   
   First and Last Name, Med, MSW
   Pronouns I use: she, he, her, him, hers, his, and they, them, theirs
   Job Title
   School and Department, or Office (as appropriate)
   First.LastName@sunyempire.edu
   (518) 587-2100, ext. XXXX

   

   Empire State University | Street Address | City, State  11111

   

    

   EXAMPLE TWO
   
   First and Last Name
   Job Title
   School and Department, or Office (as appropriate)
   First.LastName@sunyempire.edu
   (518) 587-2100, ext. XXXX
   Pronouns I use: she, he, her, him, hers, his, and they, them, theirs

   
   
   Empire State University | Street Address | City, State  11111
   
   

   
   
   

5. Under Choose default signature, set the following options for your signature:

   In the email account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

   If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This doesn't add a signature to any messages you reply to or forward.

   If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).

6. Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically.