Policies, Procedures & Guidelines

Welcome to SUNY Empire State University's policies, procedures and guidelines website. Here you will find standardized university policies that have been through the official approval process. These policies and procedures align with the mission of the university, and have been developed with appropriate consultation across the university. They are intended to mitigate institutional risk, enhance effectiveness, and support the university's compliance with federal, state, SUNY, and local laws and regulations.

As an institution of higher education that receives funding under Title IV; a state entity; and an institution of SUNY; Empire State University adheres to all federal, state and SUNY regulations. Where the university does not have a policy specific to a situation, additional references are listed that direct users to resources for regulations outside of the universitys webpage. Additionally, individual policies reference state and SUNY regulations for information and guidance beyond that provided in the policy.

Policies are listed by category below.

Program guidelines are now located in the university catalog.

On this site you'll also find:

  • Access to Lists of Empire State College Graduates Policy
  • Adherence to Family Educational Rights and Privacy Act of 1974 Policy
  • Copyright Policy
  • Electronic and Information Technology Accessibility Policy
  • Enterprise Data Classification Policy
  • General Data Protection Regulations Privacy Policy
  • Information Security Incident Response Policy
  • Information Security Policy
  • PC Acquisition & Replacement Procedures
  • Payment Card Industry- Data Security Standard Policy
  • Red Flag Identity Theft Prevention Policy
  • Technology Acceptable Use - Employees
  • Technology Acceptable Use- Students
  • Use of College Hosted Individual Web Spaces Policy
  • Web Presence and Publishing Policy
  • Web Privacy Policy
  • Conflict of Interest/Financial Disclosure for Sponsored Projects Policy
  • Institutional Base Salary for Sponsored Programs Policy
  • PHS Financial Conflict of Interest Procedures
  • Protection of Human Subjects Research Policy
  • Recovery of Fringe Benefits and Indirect Costs in Grants Policy
  • Regarding Grant Funded Salary Raises Policy
  • Responsible Conduct of Research Training Procedures
  • Submission of Sponsored Programs Proposals Policy
  • Bias-Related Crime Policy
  • Camera Use Policy
  • Child Protection Policy
  • Criminal Incident Reporting Policy and Procedure
  • Entry Access and Authorization Policy
  • Firearms Policy
  • Mandatory Child Sexual Abuse Reporting and Prevention Policy
  • No-Contact Order Policy
  • Personal Wheeled and Electronic Vehicle Policy
  • SUNY Empire Emergency Operations Plan
  • Safety and Security Incident Reporting Policy
  • State Vehicle Use Policy
  • Workplace Violence Policy
  • Admission of Border Commuter Students Policy
  • Discrimination Complaint Procedures - Student Affairs
  • Involuntary Leave of Absence for Students Policy
  • Non-Discrimination/Anti-Harassment Policy - Student Affairs
  • Preferred/Chosen Name Policy
  • Rights of Students with Disabilities Policy
  • Sexual Harassment Policy - Student Affairs
  • Sexual Violence Prevention and Response Policy - Student Affairs
  • Smoking Policy - Student Affairs
  • Student Clubs and Organizations Procedures
  • Student Conduct Policy
  • Student Conduct System (Procedure)
  • Student Email Communication Policy
  • Student Grievance Policy and Procedures
  • Students with a prior felony conviction participating in clinical and field experiences, internships, study abroad programs, and other covered activities.
  • Technology Acceptable Use- Student -Student Affairs
  • Title IX Grievance Policy - Student Affairs
  • Visitors to Instructional Activities Policy