Submission of Sponsored Programs Proposals Policy

Submission of Sponsored Programs Proposals Policy


Office of Sponsored Programs


Director, Office of Sponsored Programs


Research and Sponsored Programs



Effective Date:


Implementation History:



Sponsored programs, proposal submission, grants

Background Information:

As the university seeks to expand its opportunities and grow its programs and research endeavors, more people are submitting grant proposals.  Some have done so independently unaware of the requirements within the university that must be met to protect itself and the applicant fiscally and legally. This policy requires review by the Office of Sponsored Programs, prior to submission, all grant proposals.  The Office typically, as a support to faculty and staff, will submit the proposal as well.


To legally, programmatically and fiscally protect the university and those individuals receiving the funding, it is required that proposals for sponsored programs be centrally vetted and approved prior to submission.


Sponsored programs refer to those grants for projects within the university that are at least partially funded by external sources (including government, foundations, and/or corporations).  Where the university, the Empire State University Foundation or the Research Foundation of SUNY is the legal awardee, a deliverable such as a product or report is required by the sponsor and use of university resources are necessary, such projects are sponsored programs.  Sponsored programs do not include gifts.


Proposals for sponsored programs must be reviewed by the Office of Sponsored Programs.  The Office is responsible for ensuring that: prior to submission, proposals meet all sponsor, university and possibly Research Foundation requirements; that the use of any university resources for the program is approved; any regulatory issue such as human subjects is addressed; and all university administrative approvals are obtained.

Applicable Legislation and Regulations

Related References, Policies, Procedures, Forms and Appendices