Posting Policy
Sponsor: |
Senior Vice President for Administration and Finance |
---|---|
Contact: |
Assistant Vice President of Operations |
Category: |
Administrative |
Number: |
200.018 |
Effective Date: |
08/29/2024 |
Implementation History: |
New |
Keywords: |
Posting, advertising |
Background Information: |
Purpose
Empire State University (SUNY Empire) reserves the right to manage posting and advertising at its owned locations to maintain an orderly and attractive venue, make event information accessible to the campus community, and ensure that advertised events and programs comply with institutional policies and procedures.
Definitions
Statements
It is SUNY Empire’s policy to ensure that recognized student organizations, University programs, departments, and academic units that want to share information about upcoming events and activities can do so through various means of communication, including flyers and posters.
Application of Policy
This policy sets forth the requirements for all student organizations, University programs, departments, and academic units recognized by SUNY Empire that wish to post items on general-use bulletin boards at SUNY Empire locations. This policy does not apply to virtual spaces, or to bulletin boards on campus that are reserved for specific departments, offices, or organizations whereby posting generally requires permission of that group. Postings or advertisements at SUNY Empire’s leased locations must comply with the policies of each respective lease agreement.
For the policy on entities and individuals who wish to use SUNY Empire’s facilities for other than approved University-sponsored academic, administrative, and extra-curricular activities, please refer to the Facilities Use Policy.
Procedures
Announcements, letters, bulletins, posters, flyers, postcards, sandwich boards, or similar physical advertisements promoting or describing an event, meeting, program, etc., must clearly indicate the sponsoring group/organization and phone number or email address of a contact person, including who students may contact for reasonable accommodations. Only promotional materials from the University and University-sanctioned entities are permitted at a SUNY Empire location.
Prohibited posting activities include without limitation: posting of promotional flyers or leaflets on doors, windows, trees, light poles, vehicles, bus stops, indoor and outdoor walls, and in elevators except when posted by the University in an appropriate manner; promotion of events that advertise alcohol or drugs; any event that violates the law and/or SUNY Empire’s Code of Conduct; chalking of buildings, sidewalks, or roadways at a SUNY Empire location; promotional material not endorsed by a student organization, University program, department, and/or academic unit.
Postings may not be placed over current/valid postings of other organizations, and students are prohibited from removing or tearing down current/valid postings of other organizations. Multiple postings of the same event/activity in the same location are prohibited. Current/valid postings must be removed in a timely manner after the meeting or event by the individual or group who posted them.
Items posted that do not follow the policy guidelines will be removed. Repeated violations will result in a loss of posting privileges and possible disciplinary action.